Jamaica is the largest English speaking country in the Caribbean with a population of approximately 2.7 million. In the recent past, economic shocks, amplified by some structural weaknesses in the economy, have impacted the country’s efforts to reduce poverty, with the result being a rise in unemployment particularly among women and youth (ages 15-30). Committed to restoring growth and building an inclusive and prosperous Jamaica, the Government of Jamaica (GOJ) prepared and garnered local and international support for a comprehensive program of fiscal adjustment and structural reforms.
In May 2013, the GOJ embarked on an ambitious reform program which obtained the support of the International Monetary Fund (IMF) through an Extended Fund Facility for Special Drawing Rights of 615.4 million (about US$932.3 million) for the period of April 2013 to March 2017. The Program, which supports debt restructuring, fiscal consolidation, and financial Sector reforms, has remained on track, with all reviewed to date being successfully completed. Notwithstanding, it is recognized that the mismatch of skill sets when compared with the fast changing labour market is another reason for underemployment in Jamaica, particularly among youth; as a large percentage of unemployed youth possess both secondary and tertiary level academic qualifications.
The online market therefore presents a unique and attractive opportunity for young Jamaicans, since via the virtual economy, youth can access employment opportunities globally, while residing locally. Presently, the number of Jamaicans participating in global online work is significantly below its potential. Therefore, by addressing barriers to entry, exposing Jamaican youth to the various global platforms for online work and taking advantage of new opportunities in the virtual economy and leveraging its strengths, Jamaican youth have the opportunity to bypass limitations of the national labour market.
Currently, over 200,000 young people (25% of youth) are unattached, meaning that they are neither in school nor are they gainfully employed. Youth unemployment rate at the end of 2013 stood at 31.1 per cent, almost three times the overall rate of 12.8 per cent.
Since project approval, the ground realities have shifted in Jamaica resulting in an increased focus on job creation and growth, especially for youth. A new component (Digital and Technical Skills Development for Youth), which will support the document management and digitization cohort of the under the Housing, Opportunity, Production and Employment (HOPE) Programme has therefore been included in the YEDAI Project. Under this component, a training and apprenticeship programme for youth between 18 and 24 years old who are “Not in Education, Employment, or Training” (NEET), will be targeted with a view to improve their employability skills. Funding will also be available to refurbish a number of community and youth centres across the island, to be used for training and as innovation hubs.
The Executing Agency for this Project is the Office of the Prime Minister (OPM). A Project Implementation Unit (PIU) within the ministry will be led by a Project Manager, supported by a team of Specialists who will have overall responsibility for core management and administrative support during the entire project period.
2.0 PROJECT OBJECTIVES
The general objective of this project therefore is to foster innovation and support youth employment in the digital and animation industries. The specific objectives are to: : 1) Develop skills and capacities in 2D and 3D animation and a policy framework and strategic plan for the growth of the animation industry in Jamaica; 2) provide support to the development of digital and technical skills for youth and 3) support innovative information technology applications with commercial potential.
- CONSULTANCY OBJECTIVE(S)
The Coordinator will be responsible for providing efficient administrative support to the Project Manager (YEDAIP) and to the National Coordinator (HOPE) and for overseeing the implementation (initiation to completion) of activities under Component 3 (Digital and Technical skill development in Youth ) of the YEDAI Project., The consultant will liaise with the various internal and external stakeholders involved in the implementation of all activities under the component.
- CHARACTERISTICS OF THE CONSULTANCY
4.1 Type of Consultancy
The work will be carried out by an Individual Consultant. A lump sum contract will be awarded to the selected candidate based on technical merit. Payments shall be made as established.
- Reporting Relationship
The Consultant will report to the Project Manager of the Youth Employment in Digital and Animation Industries Project, in the Project Implementation Unit (PIU), Office of The Prime Minister (OPM). The Consultant will maintain a functional relationship the National Coordinator (HOPE Programme) and will liaise with HEART Trust /NTA, the Construction Manager and any other consultant or agency engaged in the implementation of Component 3 of the YEDAI Project. The Consultant will be located in the PIU.
4.3 Minimum Qualifications and Experience
- or BSc. Degree in Business Administration, Management Studies, Administrative Management, or Project Management or related field from an accredited tertiary institution.
- At least three (3) years’ experience working in a project management capacity
- Experience a training and /or construction management environment would be an asset
- Experience in the public service environment would be an asset.
4.4 Performance Standards
- High quality coordination support delivered consistently to the OPM.
- High quality administrative support delivered consistently to the Project Manager, National Coordinator and other consultants engaged in the implementation of the project
- Confidentiality, integrity, and professionalism are displayed in the execution of duties and personal conduct.
- Key deliverables are produced within agreed timeframes and to required standards
- Follow up mechanism /tracking system is implemented
- Confidentiality, integrity and professionalism are exercised in the execution of duties and personal contact.
- Adequate controls and tracking systems are maintained.
4.5 Required Competencies
- Ability to multitask, pay attention to detail, work under pressure and meet tight deadlines.
- Excellent planning and organization skills.
- Excellent negotiating, problem solving and decision making skills.
- Excellent communication (oral and written) and interpersonal skills.
- Strong customer orientation skills.
- Ability to create effective tracking and management systems and to follow up and carry tasks through to successful completion.
- Ability to work on own initiative and with minimal guidance.
- Ability to exercise sound judgement and conviction of purpose in unfavourable or unpopular situations.
- Good working knowledge of commonly used computer applications.
- Basic knowledge of government administration systems and operations management.
The contract will be for a period of eighteen (18) months.
5.0 DUTIES AND RESPONSIBILITIES
The Component Coordinator will assist in the establishment of project management systems that support compliance with contractual obligations, reporting responsibilities and effective delivery of outputs in the following areas;
- Digitization Training and Apprenticeship Programme executed by HEART Trust/ NTA
- Renovation and refurbishment of Community and Youth Centres.
Duties will include but not be limited to:
- Coordination and management of the schedule of events/activities to support timely achievement of project milestones Including tracking of deliverables;
- Assist in the identification of potential gaps and/or obstacles that may compromise the effectiveness and outcomes of project, trouble shooting, and presenting appropriate mitigation strategies.
- Administrative duties relating to the scheduling of meetings, and preparation and distribution of minutes.Contribution to the preparation of Operational Plans, Budgets and Action Plans
Preparation of technical reports and other key documents, including, monthly and other project status reports as required;
- Technical research and development of project briefs relevant to the implementation of project activities;
- Collaboration with the Project Procurement Specialist in procurement of goods and services required for the execution of the component activities
- Liaising with relevant staff in the OPM (n particular the PIU and HOPE secretariat . as well as external stakeholders in the public and private sector to ensure timely two-way communication required for effective implementation of initiatives;
- Maintaining effective client relationships including liaison and two- way communication with key (internal and external) stakeholders; ensuring information is shared in an appropriate manner; providing guidance as necessary regarding sensitive/confidential information;
- Obtains and provides information required by implementing entities to facilitate effective implementation
- Provides timely information to the Monitoring and Evaluation Specialist to facilitate ongoing evaluation against project targets and timelines.
- Assist as required, with the elaboration and refinement of project implementation plans for the Ministry’s strategic initiatives/projects based on directives received.
- Obtains and collates project information to facilitate the assessment of strategic alliance of priority initiatives and special projects derived from the World Bank and key partners.
- Conducts detailed analysis of data collected and present findings;
- Perform other related functions assigned from time to time.
The Component Coordinator will review and approve of the documents prepared and submitted by HEART Trust NTA and the Construction Manager for submission to the Project Manager (YEDAIP) and National Coordinator (HOPE Programme).
- Effective coordination of the activities implemented under Component 3 of the YEDAI Project.
- Monthly reports to the Project Manager (YEDAIP), and to the National Coordinator (HOPE Programme).
- Preparation of reports and other documents as requested by the Project Manager and National Coordinator, HOPE Programme.
Efficient organization of meetings and follow-up activities.