CONSTRUCTION (MINOR WORKS ) MANAGER

CONSTRUCTION (MINOR WORKS ) MANAGER


1.0       BACKGROUND

Jamaica is the largest English speaking country in the Caribbean with a population of approximately 2.7 million. In the recent past, economic shocks, amplified by some structural weaknesses in the economy, have impacted the country’s efforts to reduce poverty, the result being a rise in unemployment particularly among women and youth (ages 15-30). Currently, over 200,000 young people (25% of youth) are “Not in Education, Employment, or Training” (NEET). Youth unemployment rate at the end of 2013 stood at 31.1 per cent, almost three times the overall rate of 12.8 per cent.

Committed to restoring growth and building an inclusive and prosperous Jamaica, the Government of Jamaica (GOJ) prepared and garnered local and international support for a comprehensive program of fiscal adjustment and structural reforms. In May 2013, the GOJ embarked on an ambitious reform program which obtained the support of the International Monetary Fund (IMF) through an Extended Fund Facility for Special Drawing Rights of 615.4 million (about US$932.3 million) for the period of April 2013 to March 2017. The Program, which supports debt restructuring, fiscal consolidation, and financial Sector reforms, has remained on track, with all reviewed to date being successfully completed. Notwithstanding, it is recognized that the mismatch of skill sets when compared with the fast changing labour market is another reason for underemployment in Jamaica, particularly among youth; as a large percentage of unemployed youth possess both secondary and tertiary level academic qualifications.

Funding under Component 3 of the Youth Employment in the Digital and Animation Project (YEDAIP) will support the document management and digitization cohort of the Housing, Opportunity, Production and Employment (HOPE) Programme, to provide training and apprenticeship for ‘NEET’ youth, between the ages of 18-24, to improve their employability skills. The resources will also be used to renovate/refurbish community and youth centres from which the training will be delivered.

The Executing Agency for the YEDAI Project is the Office of the Prime Minister (OPM).  A Project Implementation Unit (PIU) within the ministry will be led by a Project Manager and a team of Specialists who will have overall responsibility for core management and administrative support during the entire project period.

2.0   PROJECT OBJECTIVES

The Project Development Objective (PDO) is to support youth employment in the Digital and Animation Industries in Jamaica. Since project approval, the ground realities have shifted and have resulted in an increased focus on job creation and growth, especially for youth.

The specific objectives of the project are to: 1) Develop skills and capacities in 2D and 3D animation and a policy framework and strategic plan for the growth of the animation industry in Jamaica; 2) Digital and Technical Skills Development for Youth; 3) Support to Science, Technology and Innovation through support to the National Innovation Awards and the Young Inventors/Innovators Competition.

  • OBJECTIVE OF THE CONSULTANCY

The PIU is seeking to recruit a suitable Construction Manager (hereinafter referred to as the “CM”) to carry out the tasks and responsibilities outlined in this TOR.

The CM will be responsible for the renovation/refurbishment of community and youth centres under Component 3 (Digital and Technical Skills Development for Youth)  of the project, and will provide technical and project management services during the pre-contract, and post-contract stages of the project, up to the time of the handing-over of each centre. The CM shall work in close collaboration with the Project Manager (YEDAIP), the National Coordinator (HOPE), the Project Coordinator (Component 3), the PIU and the HOPE Secretariat throughout all stages of the architectural designs; in the preparation of Tender and Contract documents; and in the management and satisfactory completion of the construction works at each site.

3.0       SCOPE OF SERVICES

 The Construction Manager shall have overall project management responsibilities from the design phase to the completion of all Civil Works in the construction phase and for all other services outlined in the TOR.  The delivery of the services shall be in accordance with proper practice, ethics and regulations.  The CM shall exercise at all times, reasonable skill, care and diligence in the performance of the services up to the handing-over of each project. At all times, the CM shall work in tandem with all consultants engaged in relation to the construction (renovation/refurbishment) projects to ensure timely and satisfactory completion of the works in accordance with the scope and the approved budget.

  • SUPPORT FROM OTHER STAKEHOLDERS

The CM shall obtain support from the Ministry of Education (Youth Centres), and Social Development Commission (Community Centres).  All relevant, reliable, accurate information, data, design briefs, and other documents and materials will be given to the CM in a timely manner to allow for adherence to the Schedules and effective performance.

5.0       REPORTING RELATIONSHIPS

The Construction Manager will report to the Project Manager (YEDAI Project) and will have a functional relationship with the Project Coordinator (Component 3), the National Coordinator (HOPE), and any other Consultants who shall be contracted in the pre and/or post-contract project activities.

6.0      SPECIFIC DUITES AND RESPONSIBILITIES:

6.1         Pre-Contract Phase

  • Liaise with the Project Coordinator for the planning of site visits and project meetings with the HOPE Secretariat and the PIU.
  • Attend all design review meetings and the project meetings organized by the HOPE Secretariat and the PIU.
  • Prepare and submit monthly reports and make presentations as requested, regarding the progress of the preparatory work, milestones and deliverables achieved.
  • Assist in the procurement process for the Contractors and other consultants as necessary, consistent with the Government’s Procurement Guidelines in the Handbook of March, 2014, and any subsequent amendments, and the Procurement Guidelines of the World Bank.
  • Provide technical assistance to the Procurement Specialist in the preparation of Tender Documents and Contract Documents.
  • Lead the Tender Opening and the Tender Evaluation processes and contribute to the preparation of the Tender Evaluation Report and Contract Award Recommendation for submission to the Ministry’s Procurement Committee, the Sector Committee, and the National Contracts Commission (NCC) as necessary.
  • Assist with the preparation of Cabinet Submissions, as necessary.
  • Convene and chair pre- contract meetings as necessary.
  • Communicate effectively and create a productive environment with the project team members and Stakeholders.

 

  • Post-Contract Phase
  •  Provide effective supervision and management of each project site in collaboration with a designated Site Manager/Supervisor.
  • Facilitate and demand satisfactory performance of the Consultants/Contractors in accordance with their defined roles and responsibilities.
  • Be familiar with and adhere to guidelines from the PIU regarding the GOJ and World Bank’s payment procedures for Consultants and Contractors.
  • Evaluate construction progress and update and circulate Construction Schedules on a regular basis or as required.
  • Review, certify and approve and Certificates and Payment Requests submitted by the Consultants and the Contractors.
  • Monitor the progress of work at each project site against the design specifications, scope, time, cost and performance standards.
  • Issue Site and other instructions to the Contractor as they become necessary.
  • Prepare the necessary Variation Order(s), following approved Change Request(s).
  • Facilitate settlement of contract disputes, should they arise.
  • Conduct site meetings; record decisions taken; and circulate the Minutes for information and for action.
  • Ensure that a site diary is maintained by the contractor at each site and note for follow-up daily occurrences and progress of the works or any notable setbacks or changes to the site conditions.
  • Monitor quality assurance relating to materials, equipment and workmanship and control schedules including those relating to change or decision requests or fault reports made throughout the construction phase.
  • Verify Substantial and Total Performance of the Contractors.
  • Prepare the Final Report / Final Accounts detailing the financial expenditure on the works and submit at the time of the handing-over of each project or shortly thereafter.
  • Perform all other related tasks deemed necessary for effective performance and satisfactory delivery of services.

7.0       DELIVERABLES

  •  A detailed Project Management Plan/Work Plan.
  • Progress Reports, Status Reports and Updates at the designated /agreed times.
  • Prompt review and approval of payment claims.

8.0       QUALIFICATION, SKILLS AND EXPERIENCE

  •  A Post graduate degree (or equivalent) in Construction Management or related discipline from a recognised institution
  • At least 5 years’ experience managing projects of a similar size and nature.
  • Good communication skills
  • Thorough knowledge of safety standards as related to property development is essential
  • Be familiar with legal issues related to the construction industry.
  • Management of public sector construction project would be an asset.

9.0       DURATION

The Consultant shall be engaged for twelve (12) months in the first instance with the possibility for renewal to the end of the project. Renewal of the contract will be based on satisfactory performance during the initial 12 months.