Terms of Reference – Monitoring & Evaluation Specialist (Individual Consultant)

Terms of Reference – Monitoring & Evaluation Specialist (Individual Consultant)


Youth Employment in the Digital and Animation Industries Project

1.0 BACKGROUND

Jamaica is the largest English speaking country in the Caribbean with a population of approximately 2.7 million.

In the recent past, economic shocks, amplified by some structural weaknesses in the economy, have impacted the country’s efforts to reduce poverty, with the result being a rise in unemployment particularly among women and youth (ages 15-30).

Committed to restoring growth and building an inclusive and prosperous Jamaica, the Government of Jamaica (GOJ) prepared and garnered local and international support for a comprehensive program of fiscal adjustment and structural reforms. In May 2013, the GOJ embarked on an ambitious reform program which obtained the support of the International Monetary Fund (IMF). The Program, which supports debt restructuring, fiscal consolidation, and financial sector reforms, was successfully completed and resulted in a new Agreement being signed in 2017.

Notwithstanding, it is recognized that the mismatch of skill-sets, compared with the fast changing labour market, is another reason for under-employment in Jamaica, particularly among youth, as a large percentage of unemployed youth possess both secondary and tertiary level academic qualifications.

The online market therefore presents a unique and attractive opportunity for young Jamaicans. Via the virtual economy, youth can access employment opportunities globally, while residing locally. Presently, the number of Jamaicans participating in global online work is significantly below its potential. Therefore, by addressing barriers to entry, exposing Jamaican youth to the various global platforms for online work, taking advantage of new opportunities in the virtual economy and leveraging its strengths, Jamaican youth have the opportunity to bypass limitations of the national labour market.

Notwithstanding the recent global crisis the “app economy”, the “virtual labour market”, and the animation industry have been growing and continue to grow substantially. For instance, at an annual growth rate of roughly 9%, the global animation industry is currently valued at approximately US$220 billion, with a potential demand gap of about 30,000 animators in the outsourcing of animation production. Jamaica is particularly well poised to take advantage of this opportunity since it is close to major markets, can operate in the same time-zone and possesses the cultural norms and tastes that are close to those of consumers in the large outsourcing markets of the Western hemisphere. In addition, given the popularity of the Jamaican culture, there is an increasing demand for the development of local content for consumption and export.

Further, structural shifts in the global economy have given rise to the need to harness both technological and non-technological innovation for economic growth. Jamaica has a commendable history of providing scientific and technological research for use in both local and international industries. However, commercializing Science, Technology and Innovation (STI) remains a challenge, and, even more so, developing a culture of STI entrepreneurship. Securing financing for innovation and investors’ inability to wait for long periods of time (perceived or real) before investments can be recovered or a positive return realized, have been identified as critical obstacles to innovation.

 

2.0 PROJECT OBJECTIVE

The general objective of the project is to support youth employment in the digital and animation industries.

This objective will be achieved through funding of project activities from a Loan to the Government of Jamaica, from the IBRD/World Bank in the amount of Twenty Million United States Dollars (US$ 20 million). The Youth Employment in the Digital and Animation Industries Project (YEDAIP) is being implemented by the Office of the Prime Minister (OPM). The specific objectives of the project are:

The specific objectives are to:

1) build capacity and skills of Jamaican youths to improve their employability in the growing animation industry and in the global online labour market

2) support the document management and digitization cohort under the national Housing, Opportunity, Production and Employment (HOPE) Programme to provide training and apprenticeship for “Not in Education, Employment, or Training” (NEET) youths between 18 and 24 years old to improve their employability skills.

3) focus on building the Science, Technology and Innovation (STI) framework in Jamaica.

 

3.0 OBJECTIVES OF THE MONITORING AND EVALUATION CONSULTANCY

The Monitoring and Evaluation Specialist  will be responsible for:

  • Designing and implementing the overall monitoring and evaluation (M&E) system for the Youth Employment in the Digital and Animation Industries Project, including the necessary instruments and tools.
  • Data collection, compilation, data cleaning and analysis, and reporting. This includes collecting data on both Intermediate and Project Development Objective indicators from various agencies and partners, and preparing all of the Project’s M&E reports, in line with the specificaons of the Results Framework, and on schedule.
  • Establishing a M&E Framework to monitor growth trends and developments in the sectors of the economy which will be impacted by the work being done under the YEDAI Project.

 

4.0 CHARACTERISTICS OF THE CONSULTANCY

4.1 Type of consultancy:

A Monitoring and Evaluation Specialist (Individual) will be engaged on a full time basis.

 

4.2 Duration:

The contract duration will be for a period of  twelve (12 ) months.

 

4.3 Place of work:

The work will be carried out from Project Implenetation Unit of the YEDAI Project or any    other assigned location in Jamaica.

 

4.4 Reporting relationship:

The Monitoring and Evaluation Specialist (MES) will report to the Project Manager of the Youth Employment in the Digital and Animation Industries Project, in the Project Implementation Unit, OPM.

 

4.5 Qualifications and Experience:

The candidate must have at a minimum:

  •  A Bachelor’s Degree in Statistics, Economics, Development Studies, International Development or related field
  • Five (5) years’ M&E experience
  • At least three years’ experience supervising, designing, and implementing monitoring and evaluation systems including but not limited to data collection and/or field work
  • Knowledge and experience in use of relevant software.
  • Experience in a strategic planning role, using data to inform strategic decisions.
  • Demonstrated ability to manage collaborations between multiple organizations.
  • Strong oral and written communications skills (English).
  • Previous related work experience in Jamaica, the Caribbean and/or other developing country.
  • Project Management experience would be an asset.

 

5.0 RESPONSIBILITIES AND DUTIES

Under the direction of the Project Manager for the YEDAI Project, the M&E Specialist will perform the following tasks:

 

Data Collection

  • Review all documentation relevant to the establishment of the M&E system for the YEDAI Project including but not limited to the Loan Agreement,  Project Appraisal Document, the Project Operational Manual and Implementation Plan .
  • Design the systems and instruments for
    • the implementation of the M&E system within the context of the Overall Project Plan, Annual & Quarterly Work Plans, identifying key performance indicators, impact indicators, timing, baseline data, data sources (organizations and people), data collection methodology and instruments, key assumptions, cost implications, and flow chart (s).
    • high risk aspects of the project
  •  Update (as necessary) the overall Implementation  Plan for the Project .
  • Undertake regular field visits with a view to review and verify progress reported and to support implementation of the Project’s M&E framework by recommending improvemnts that might be needed.
  • Adhere to project monitoring arrangements as agreed in the M&E Framework.

 

Capacity Building and Effective Cooperation

  • Facilitate collaboration with stakeholders in particularthose responsible for data collection related to the Project, to identify shared objectives, and ways to work together and support each other.
  • Organize and conduct capacity-building and training workshops, as needed, to support and strengthen the Project’s M&E, with external partners, primary stakeholders and the various partner organizations and data collection personnel involved in implementing the Project.
  • Collaborate with staff and implementing partners on qualitative monitoring to provide relevant information for on-going evaluation of project activities, and project outcomes.

 

Dissemination of Information

  • Design and prepare M&E reports for inclusion in the Monthly, Quarterly, Semestral and Annual Implementation Progress Reports. The M&E report will include the required data, as well as any explanatory or additional information that is valuable for understanding, interpreting, and responding to what is seen in the data.
  • Guide PIU staff and implementing partners in preparing their progress reports, including the use of standardized templates as appropriate.
  • Draft consolidated implementation progress reports working closely with Project Staff and implementing partners, to facilitate reporting by PIU to the relevant bodies, in accordance with approved reporting formats and timing.
  • Guide the regular sharing of the outputs of M&E findings with project staff, implementing partners and primary stakeholders, in keeping with the projects communication plan/strategy.
  • Participate in World Bank technical support and evaluation missions.

 

Resource Management

  • Prepare a budget for expenditures for all activities and expenses related to M&E.
  • Prepare and produce Terms of References for individuals to be hired (if necessary) to support the M&E activities

 

6.0 REPORTS/OUTPUTS:

                6.1 M&E Framework

  1. Analysis of existing situation and work plan
  2. Structure for undertaking M&E for the Project, incorporating the overall Project Plan, Annual & Quarterly Work Plans, key performance indicators, timing, baseline data, data sources (organization and personnel), data collection methodology and instruments , key assumptions, cost implications, and flow chart (s)
  3. Design and implementation of data collection tools and systems that support data accuracy and the pace of project reporting. Creation of templates for Semestral and Annual Reports must be included.
  4. Description of achievements including problems encountered and recommendations for ensuring effective M&E for the duration of the Project

 

Implementation Progress Reports

  1. Prepare Implementation Progress Reports (Monthly, Quarterly, Semestral and Annual Reports)  submit same  to the Project Manager which will include collated information on all components of the Project with particular reference to the Results Framework, identifying risk areas, challenges, and mitigation measures.
  2. Contribute the following details to the Implementation Progress Reports: the original source of the data being used for each indicator, and how the data was collected, compiled, and any assumptions underpinning the final numbers.

 

7.0 COORDINATION

The Project Manager will coordinate the review and approval of the documents prepared by the Monitoring and Evaluation Specialist for submission to the IBRD and the GOJ. The Project Manager will provide strategic direction and the IBRD representative will provide operational advice and logistics as needed.