YEDAI Project Manager

YEDAI Project Manager


The Office of the Prime Minister is inviting applications from suitably qualified persons to provide consultancy service as Project Manager to the Youth Employment in the Digital and Animation Industries (YEDAI) Project.

 

Project Objectives

The general objective of this project is to foster innovation and support youth employment in the digital and animation industries. The specific objectives are to:  1) Develop skills and capacities in 2D and 3D animation and a policy framework and strategic plan for the growth of the animation industry in Jamaica; 2) provide support to the development of digital and technical skills for youth 3) support innovative information technology applications with commercial potential.

 

PROJECT MANAGER

The Project Manager will report directly to the Technical Director, Strategic and Major Projects, OPM and will have overall responsibility for the core management and administrative support of the Project.

 

The duties and responsibilities include, but are not limited to the following:

  • Monitor and facilitate compliance with the implementation of legal, financial and technical requirements of the project.
  • Undertake the monitoring and evaluation of performance indicators and outcomes against the targets of the project; including, among other things, the development of an appropriate monitoring and evaluation framework.
  • Provide support in the form of review and approval of all documentation and processes, procurement management, financial management, of project staff and all implementing partners.
  • Ensure effective communication between the World Bank, Office of the Prime Minister Ministry of Finance and the Public Service, project staff, Implementing Partners and all other stakeholders.
  • Prepare the evaluation methods and final selection of consultancy, services, goods along with the OPM and other implementing partners. Review procurement plan and ensure updates of the plan are completed periodically, and at least annually.
  • Prepare periodic reports (monthly, quarterly, semester and annual and such other reports as may be required under the loan by the World Bank and the MOFPS in a timely manner, within specified scope and in accordance with the Bank’s guidelines, specifying if the plan of action under (i) above is being fulfilled and if the Bank’s disbursements are on schedule according to the chronogram of execution of the activities of this project.
  • Prepare reports for, receive advice from, and attend meetings of the Steering Committee established to oversee the implementation of the project.
  • Submit to the Technical Director, Strategic and Major Projects (OPM), monthly and quarterly performance reports of the activities performed by project staff and the execution of all activities of the Implementing Partners.
  • Liaise with the OPM, the World Bank and other Implementing Partners in order to ensure fluid communication about the state of the execution of the project activities.
  • Manage and direct the workflow and performance of direct reports, including transferring skills, motivating direct reports, setting performance targets, monitoring performance and providing feedback.

 

Knowledge, Skills and Competencies

  • Strong inter-personal and verbal and written communication skills, with a proven track record of successful completion of assigned tasks.
  • Sound knowledge of Government of Jamaica and International Bank of Reconstruction and Development (IBRD) procurement policies and procedures would be an advantage.
  • Good analytical, organizational, time management skills, with the ability to work under pressure and meet tight deadlines
  • Advanced computer skills (experience in using MS Office software)

 

Qualification

The candidate must be a Jamaican national and have at a minimum:

  • Master’s Degree in Business Administration, Project Management or any other related discipline;
  • Evidence of at least four (4) years of experience in project management; with evidence of experience managing multi-lateral projects
  • Experience in the field of animation training and development would be a distinct asset;

Applications accompanied by résumé should be submitted no later than Friday, December 6, 2019 to:

Senior Director
Human Resource Development & Management (HRDM) Division
Office of the Prime Minister
1 Devon Road
Kingston 10.
e-mail: [email protected]

Further details of the post may be obtained from the HRDM Division. We thank you for responding. However, only short-listed applicants will be contacted.

 

Terms of Reference

1.0 BACKGROUND

Jamaica is the largest English speaking country in the Caribbean with a population of approximately 2.7 million. In the recent past, economic shocks, amplified by some structural weaknesses in the economy, have impacted the country’s efforts to reduce poverty, with the result being a rise in unemployment particularly among women and youth (ages 15-30). Committed to restoring growth and building an inclusive and prosperous Jamaica, the Government of Jamaica (GOJ) prepared and garnered local and international support for a comprehensive program of fiscal adjustment and structural reforms. In May 2013, the GOJ embarked on an ambitious reform program which obtained the support of the International Monetary Fund (IMF) through an Extended Fund Facility for Special Drawing Rights of 615.4 million (about US$932.3 million) for the period of April 2013 to March 2017. The Program, which supports debt restructuring, fiscal consolidation, and financial Sector reforms, has remained on track, with all reviewed to date being successfully completed. Notwithstanding, it is recognized that the mismatch of skill sets when compared with the fast changing labour market is another reason for underemployment in Jamaica, particularly among youth; as a large percentage of unemployed youth possess both secondary and tertiary level academic qualifications. The online market therefore presents a unique and attractive opportunity for young Jamaicans, since via the virtual economy, youth can access employment opportunities globally, while residing locally. Presently, the number of Jamaicans participating in global online work is significantly below its potential. Therefore, by addressing barriers to entry, exposing Jamaican youth to the various global platforms for online work and taking advantage of new opportunities in the virtual economy and leveraging its strengths, Jamaican youth have the opportunity to bypass limitations of the national labour market. In addition to the “app economy and the “virtual labour market’ which has seen exponential growth, the animation industry has also been growing and continues to grow substantially. At an annual growth rate of roughly 9%, the global animation industry is currently valued at approximately US$220 billion; with a potential demand gap of about 30,000 animators in the outsourcing of animation production. Jamaica is particularly poised to take advantage of the opportunities in this industry since it is close to major markets, can operate in the same time-zone and possesses the cultural norms and tastes that are close to those of consumers in the large outsourcing markets of the Western hemisphere. In addition, given the popularity of the Jamaican culture there is an increasing demand for the development of local content for both consumption and export. Coupled with the foregoing, structural shifts in the global economy have given rise to the need to harness both technological and non-technological innovation for economic growth. Jamaica has a commendable history of providing scientific and technological research for use in both local and international industries. However, commercializing Science, Technology and Innovation (STI) remains a challenge and even more so developing a culture of STI entrepreneurship, (as securing financing for innovation and firm’s inability to wait for long periods of time (perceived or real) before investments can be recovered or a positive return realized have been identified as critical obstacles to innovation).

 

2.0 PROJECT OBJECTIVES

The general objective of this project therefore is to foster innovation and support youth employment in the digital and animation industries. The specific objectives are to: 1) Develop skills and capacities in 2D and 3D animation and a policy framework and strategic plan for the growth of the animation industry in Jamaica; 2) provide support to the development of digital and technical skills for youth 3) support innovative information technology applications with commercial potential.

 

3.0 CHARACTERISTICS OF THE CONSULTANCY

3.1 Type of consultancy:

The work will be carried out by an individual Project Manager. Payments shall be made as established.

 

3.2 Starting date and duration:

The contract duration will be for eighteen (18) months.

 

3.3 Place of work:

The work will be carried out from offices located at 47 B South Camp Road, Kingston 4, Jamaica.

 

3.4 Reporting relationship:

The Project Manager will report directly to the Technical Director, Strategic and Major Projects, OPM.

 

3.5 Qualifications:

The candidate must be a Jamaican national and have at a minimum:

  1. Master’s Degree in Business Administration, Entrepreneurship, Project Management or any other related discipline;
  2. Evidence of at least four (4) years of experience in project management; with evidence of experience managing multi-lateral projects: experience in the fields of animation , training and development would be distinct assets;
  3. Strong inter-personal and verbal and written communication skills, with a proven track record of successful completion of assigned tasks.
  4. Sound knowledge of Government of Jamaica and International Bank of Reconstruction and Development (IBRD) procurement policies and procedures would be an advantage.

 

4.0 RESPONSIBILITIES AND DUTIES

4.1   The Project Manager will perform the following duties:

  1. Monitor and facilitate compliance with the implementation of legal, financial and technical requirements of the project.
  2. Undertake the monitoring and evaluation of performance indicators and outcomes against the targets of the project; including, among other things, the development of an appropriate monitoring and evaluation framework.
  3. Provide support in the form of review and approval of all documentation and processes, procurement management, financial management, of project staff and all implementing partners.
  4. Review and prepare comments for all the reports/documentation prepared by project staff and other implementing partners.
  5. Ensure effective communication between the OPM, project staff, Implementing Partners and all other stakeholders.
  6. In coordination with the OPM and other implementing partners, prepare the evaluation methods and final selection of consultancy, services, goods.
  7. Review procurement plan and ensure updates of the plan are completed periodically, and at least annually.
  8. Review the Project Operations Manual and ensure updates of the manual are completed periodically.
  9. Prepare periodic reports (monthly, quarterly, semester and annual and such other reports as may be required under the loan by the Bank in a timely manner, within specified scope and in accordance with the Bank’s guidelines, specifying if the plan of action under (i) above is being fulfilled and if the Bank’s disbursements are on schedule according to the chronogram of execution of the activities of this project.Semestral and Annual reports are to be forwarded to the Task Team Leader in the World Bank and circulated within OPM.
  10. Prepare reports for, receive advice from, and attend meetings of the Steering Committee established to oversee the implementation of the project.
  11. Submit to the Technical Director, Strategic and Major Projects (OPM), monthly and quarterly performance reports of the activities performed by project staff and the execution of all activities of the Implementing Partners.
  12. These reports should compare accomplishments to the tasks set out in the Loan Agreement (or such other document) as agreed and should:
    1. Document activities undertaken during the preceding period, against benchmarks set for the performance of those activities.
    2. Forecast the main activities to be undertaken during the preceding period.
    3. Highlight and anticipate obstacles to progress or difficulties experienced in preparing the project and take effective measures to overcome those obstacles.
    4. Draw attention to the need for decisions to be taken by the OPM and the Project Steering Committee as appropriate,
    5. Call attention to any deviation from the overall goals of the project and suggest necessary changes to ensure alignment of implementation within the agreed parameters.
    6. Identify opportunities for enhancing the implementation of the various components of the project and make necessary recommendations for capitalizing on such opportunities.These reports will be reviewed approved by the Project Manager and referred to the Technical Director for decisions beyond the approval level of the Project Manager.
  13. Act as the liaison and daily contact person between the OPM, the Bank and other Implementing Partners in order to ensure fluid communication about the state of the execution of the project activities.
  14. Coordinate the preparation of workshops, seminars and conferences where required as deliverables under this project.
  15. Support the preparation of other workshops, seminars and conferences prepared by the Bank and OPM as needed.
  16. Manage and direct the workflow and performance of direct reports, including transferring skills, motivating direct reports, setting performance targets, monitoring performance and providing feedback.
  17. Assist the OPM’s Capacity Building efforts by providing and otherwise facilitate the continuous practical training of the OPM’s representative in the management of projects.

 

5.0 REPORTS / OUTPUTS

  • The Project Manager will prepare the following reports:
  1. Plan of action, logical framework and chronogram of execution of project activities.
  2. Terms of References for all project staff as required.
  3. Memoranda of Understanding with Implementing Partners, as required.
  4. Monthly execution reports (including financial statements of the project funds).
  5. Monthly performance reports.
  6. Quarterly Reports to the Bank.
  7. Periodic Reports to the Project Steering Committee.
  8. Semester and Annual Reports to the Bank (including the preparation of audited financial statements).
  9. Final report of the execution of the project.

 

6.0   COORDINATION

The OPM will coordinate the review and approval of the documents prepared and/or reviewed by the Project Manager. The Bank’s representatives will provide operational advice and logistics as needed.